About calendars
About calendar groups
Allowing users to schedule by period
About calendars
Each user can have only one personal calendar. This calendar is available with the Calendaring privilege. You can set this privilege on a user's User Information form or by membership in a user group with the Calendaring privilege enabled on the Group Privileges form. A personal calendar is a standard
object on the All Users Model Desktop.
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About calendar groups
Calendar groups allow you to set default permissions for all calendars that belong to the group. FirstClass comes with one standard calendar group:
• All Calendars
All calendars of all types belong to the All Calendars group and have that group's permissions applied first. These permissions are overridden by the permissions of any calendar group that you create.
To add a calendar group:
1 Open the Groups folder on the administrator's Desktop.
2 Choose Admin > Add > Calendar Group.
3 Type the name you want for this calendar group at "Group name".
4 Close the Calendar Group form.
5 Choose File > Properties (Windows) or Get Info (Mac OS) with the calendar group selected.
6 Select "Protected" to prevent the calendar group from being deleted by accident.
7 Click OK.
Users with the Create conferences and Calendaring privileges set either on the User Information form, or the Group Privileges form for a group to which they belong can create group, resource, and location calendars just as the administrator can. In addition, because it often makes sense to put public
calendars inside conferences to which they apply (for example, location calendars for meeting rooms inside a staff conference), users also need the Create subconference permission for conferences inside which they may create public calendars.
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Allowing users to schedule by period
FirstClass administrators can create an extra "Period" field on the standard Calendar Event form that includes a pulldown menu with predefined period choices. Users can schedule Calendar events using these period choices, set for specific start times and duration. If you are not familiar with customizing forms and distributing them to your users, see FirstClass Designer.
In an education environment, you can create a "Period" field, and have multiple predefined choices in the pulldown list called First period, Second period, Lunch period, and so on. You can assign a start time and a duration to each of these choices. For example, First period can start at 8:00 AM with a duration of one hour. When a user picks First period from the pulldown list, the correct values for the start and end times will be automatically inserted: starts at 8:00 AM and ends at 9:00 AM.
In a business environment, your predefined entries in the "Period" field might be Morning shift, Afternoon, shift, Night shift, and so on.
Regardless of your industry, you follow the same procedure. To create a "Period" field:
1 Use FirstClass Designer to open a settings file that contains the New Calendar Event Form (161).
2 Open the New Calendar Event form.
3 Add a static selection field to the 1045 field ID.
4 Add the period selections separated by semicolons.
The values at "List" of each item of the popup must be in the format HHMMHHMM, where the first HHMM are the hours and minutes of the start time and the second HHMM are the hours and minutes of duration.
So, for example, if First period is from 8:00 AM to 9:00AM, and you want the first choice to be None, you would type:
None=0;Period 1=08000100;
5 Save your form changes.
6 Distribute the customized form to your users.
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